We all know those individuals who are always “so busy”. They often book 50-60 hours in their weekly timesheets. However, when we look at the details, it turns out they are spending 50% of that time on “Misc Admin” activities, whilst their target is to work on projects 90% of the time.
And, what about those ‘clever” ones who regularly over-record the project hours in order to increase their utilisation results. Well, they probably don’t realise there is a cost associated with every hour they record in their timesheets. These costs add up against the project, and if the value of the work completed (Earned Value) turns out to be less than the timesheet cost (Actual Cost), assuming the project cost comprises of labour costs only, then the project Cost Performance Indicator (CPI), sometimes referred to as Realisation, will highlight the poor performance against the project’s efficiency target.
So, what is the hint here? 1. Have appropriate tools in place to effectively measure and report utilisation and performance indicators for cost and schedule 2. Educate your team on the consequences of overbooking “project” time 3. Develop a process to constructively address variances to target
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